LAKE BEULAH MANAGEMENT DISTRICT

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Regular Meeting Minutes

Monday, May 18, 2009

Following publication, the Lake Beulah Management District held its regular meeting at the East Troy Town Hall on Monday, May 18, 2009.

Commissioners Present: Chairman Dave Skotarzak, Commissioners: Stan Alger, Dave Bitter, Richard Dow and Rick Stacey

Newspaper Reporter: Present (Barb Church)

Commissioners Absent: Doug Dorn and Val Johnson

Also in Attendance:

RSV Engineering: Robert J. Nauta, P.G.

KM Land Trust: Jerry Peterson

Bill Tarman-Ramcheck, Land Owner

Chairman Skotarzak called the meeting to order at 7:03 pm.

Item #1:  Approved the Meeting Minutes from April 6, 2009

The minutes from this meeting were tabled due to Val Johnson's absence.  The minutes are to be approved at the next meeting which has been scheduled for Tuesday, June 9, 2009.

Item #2: Treasurer's Report- Treasurer Dow (see attached)

Treasurer Dow reported on the reports submitted on the Profit & Loss Budget vs. Actual for January through April 2009 and the Balance Sheet as of April 30, 2009. Treasurer Dow reported that the Tax Revenue is ahead of budget because of the unbudgeted Lottery Credit and the increase in property owners paying their taxes in January.

Commissioner Bitter made a motion to accept the Treasurer's Report as presented, Commissioner Alger seconded, and the motion passed unanimously.

Item 3#: Purchase of 4-Wheel Drive Truck for weed removal

Commissioner Alger reported that the cost of the new truck would be $15,000.  Commission Alger spoke with the Fleet Manager of Heiser Ford and agreed that the purchase price of $15,000 for the new truck is a fair price. All agreed that is a fair price.  The new truck has 120,000 miles on the diesel motor.  There is an interested buyer for the current truck and it was discussed that the purchased price should be $5,000.

Action: Commissioner Alger will obtain an invoice for $15,000 from the seller of the new truck, Envirocon, for Commissioner Dow.

The board also discussed that the LBMD shed area is not being kept clean.

Action: Commissioner Alger will send a note to Double D's Tavern asking that the  area be kept clean.  Also the Double D's dumpster should not interfere with access to the LBMD storage shed.

Commissioner Dow made the motion to purchase the new truck for the discussed amount, Commissioner Bitter seconded the motion, and the motion passed unanimously.

Item #4: Weed Harvesting/Chemical Treatment 2009

There was a group discussion regarding the budget for tools and where tools may be purchased.  Commissioner Alger is concerned with the disposal of waste oil from the truck and weed harvester.

Action: Chairman Skotarzak will do research as to where the waste oil can be disposed of.

There was a group discussion regarding a raise for the weed harvesting employees.  The group decided that 2 employees should receive a $0.50 raise while the supervisor should receive a 4% raise, which is the same as last year.

Commissioner Dow made the motion to give the supervisor a 4% raise and the employees a $0.50/hour raise, Commissioner Bitter seconded the motion, and the motion passed unanimously.

Commissioner Alger reported that the harvesting permit cost $300 this year and he has obtained the permit.  The lake was supposed to receive a 5 year permit however; the DNR only issued a 1 year permit.  The group agreed that next year application should be made for a 5 year permit.

There was a group discussion regarding application for a grant on new Harvesting and Transporting equipment.  The approximate cost for new equipment is $151,425.  The grant allows the DNR to cover half of the cost while the Lake Beulah Management District would have to pay for the remaining cost.  At this time, Commissioner Alger does not think both machines should be replaced.  Commissioner Alger proposed applying for a grant for a new Harvester ($90,000) and a new Trailer ($13,000) to transport the Harvester.  Treasurer Dow reported there is $131,965 available in CDs for the purchase of new equipment.

There was discussion of possibly keeping both harvesters running.  Commissioner Bitter suggested the old Harvester should be sold while it is still operational.

A motion for Commissioner Alger to investigate the grant proposal on a new Harvester was made by Commissioner Dow; Commissioner Bitter seconded the motion passed unanimously.

Item #5:  Village of East Troy Smart Growth Update- Meeting with Town and Village

The group had discussions regarding the LBMD and Town Board Boundary Agreement Meeting.  A meeting between the town and the village boards on intergovernmental cooperation was Monday, May 18 at 7:30 pm.  The group agreed they were disappointed that they were not notified of this meeting and therefore were not able to attend.

A motion to write a letter to the Village and Town of East Troy Boards concerning their failure to notify the LBMD of this meeting was made by Commissioner Bitter; Commissioner Dow seconded the motion passed unanimously.

Item #6: Kettle Moraine Land Trust Presentation

Mr. Jerry Peterson of KM Land Trust gave a powerpoint presentation regarding preservation of land around Lake Beulah.  Mr. Peterson proposed LBMD fund half of the purchase price of Tarman-Ramcheck land.  After the presentation, there was a question and answer session.  The group agreed that the citizens need to be more informed of the possible land purchase.  After much discussion of other possible land preservation options (Goat Island, Seminary), the board agreed that "A Plan" needs to be agreed upon by the board.  The board asked Mr. Jerry Peterson of KM Land Trust to make a proposal at the LBMD annual meeting in August of 2009.

A motion to move forward with a proposal and land study was made by Chairman Skotarzak; Commissioner Dow seconded the motion passed unanimously.

Item #7: Septic Ordinance Status Report

Commissioner Bitter reported that all residents are compliant at this time.

No further action was taken.

Item #8: Status Report on Well #7

No Action was taken.  Dean Lang was absent.

Item #9: Grant Status Report

The Lake Management Plan Grant is on hold at this point pending further study.

The results from the water samples collected in April of 2009 will be in at the end of May and will be reported at the next meeting.  Bob Nauta reported that LBMD was asked if the board will agree to fund another sampling in August.  Dr. Armstrong of USGS suggests that the August sampling be done to get one entire summer's worth of data since the well has been operational.  The cost of the sampling is $6,500.

Commissioner Bitter made the motion to order the water tests for August; Commissioner Alger seconded the motion and the motion passed unanimously.

Commissioner Dow made the motion that he write a letter to the Wisconsin State Laboratory regarding a refund for double payment for the Lake Monitoring Grant testing that was done since the start of the Grant.  Commissioner Alger seconded the motion and the motion passed unanimously.

Item #10: Elections: Two Commissioners Terms Expire

There was a board discussion regarding the expiration of terms for Treasurer Dick Dow and Chairman Dave Skortarzak.  The group discussed creating the nominating committee and will further this discussion at the next meeting.

Action: Commissioner Bitter agreed to form a nominating committee and have discussions with Commissioner Val Johnson and  Commissioner Doug Dorn regarding their participation on a nominating committee.

Item #11: Public Comments

LBMD Website

Action: Commissioner Dow will call Commissioner Dorn to negotiate terms for a monthly retainer with Rob Hudson regarding maintenance and technical assistance of the LBMD  website.

Item #12: Determine Next Regular Meeting

Chairman Skotarzak made a motion that the next Regular Meeting date be scheduled for Tuesday, June 9, 2009 at 7:00 pm at the East Troy Town Hall.  Commissioner Alger seconded and the motion passed unanimously.

Item #13:

Adjourn Open Session to convene in Closed Session, pursuant to Wis. Stats 19.85 (1) (e) & (g) to confer with legal counsel. Legal council was absent.

Chairman Skotarzak moved to adjourn the regular meeting, Commissoner Dow seconded, and the motion passed unanimously. With no further business, Chairman Skotarzak adjourned to the closed session at 8:56 pm in accordance as stated above.

Item #14:

Re-convene to Open Session to consider and act upon any matters discussed in Closed Session.

The board returned to open session at 8:57 pm.

Item #15:

Adjourn

Commissioner Alger made the motion to adjourn the meeting, Commissioner Dow seconded and the meeting adjourned at 8:58 pm.

Respectfully submitted,

Valerie Johnson

Commissioner /Secretary