LAKE BEULAH MANAGEMENT DISTRICT
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Item #1:  Approved the Meeting Minutes June 16, 2009

There is one correction in the minutes from the June 16^th Meeting under #4: Smart Growth: Chairman Skotarzak did not have discussions with the East Troy Town Chair, but instead sent a letter to the Town of East Troy.

Commissioner Alger made a motion to accept the minutes from June 16, 2009 as presented, Commissioner Dow seconded, and the motion passed unanimously.

Item #2: Treasurer's Report- Treasurer Dow (see attached)

Treasurer Dow reported on the reports submitted on the Profit & Loss Budget vs. Actual for January through June 2009 and the Balance Sheet as of June 30, 2009.

Treasurer Dow also submitted the preliminary LBMD 2010 Budget Worksheet for board review.  Treasurer Dow reviewed the budget line by line. After discussion and further review, he recommended the following changes/additions to Board members on July 20th:

Restricted Interest Income was increased to $4,000 reflecting our decision to not purchase a new Weed Harvester in 2010 but assuming lower CD interest rates than in the 2009 budget.

Public Contributions: Scott Miller advised that we cannot plan for water monitoring financial  support in 2009 or 2010. Attorney fees have depleted their available cash.

Newspaper Ads budget was increased to $1,500 reflecting the increasing need to inform the public on Well #7 issues.

Attorney Professional Service budget was increased to $15,000 to cover anticipated higher legal costs for LBMD boundary expansion.

There was group discussion regarding insurance and the coverage amounts.  The group agreed that these items should be reviewed prior to Annual Meeting in August 2009. Mr. Dow recommended no change in Insurance Premium costs after discussing current coverage with our Insurance Agent and receiving his recommendation that our current insurance coverage is adequate.

Repairs & Maintenance-Equipment budget was increased to $10,000 to cover possible maintenance cost of the present weed harvester.

The Education Projects budget was not changed. Scott Miller advised that the LBP&IA has already paid for this year's Camp Edwards "Day at Lake Beulah" student program and will support the program in 2010.

The Net Effect of the above changes is to reduce the preliminary "plugged in" Well Defense Budget by $9,800 to achieve the required $0 Net Income.

The final Equipment Purchase statement reflects our agreement to file for a DNR Grant and wait for a decision on that request before buying a new weed harvester.

There was discussion regarding the definition of Secretarial Services.  As of this time, Lisa Sweet will take notes at the LBMD meetings and transcribe the notes into minutes on a monthly basis.  Lisa has agreed to $15 per hour for these services.

Commissioner Alger made a motion to accept the Treasurer's Report as presented by Treasurer Dow, Commissioner Bitter seconded, and the motion passed unanimously.

Commissioner Alger made the motion to accept the proposed 2010 Budget, making the above noted changes.  Commissioner Bitter seconded, and the motion passed unanimously.

Item 3#: Weed Harvest/Chemical Treatment Report:

Commissioner Alger stated the deadline has passed for weed harvester grant money in 2009.  Commissioner Alger stated future grant application should be started in January 2010 since the application due date is May 1, 2010.  Once the grant is approved in 2010, the monies will be paid in 2011.

On another matter, Commissioner Alger suggested LBMD look into a different size cutting bar and may also want to run two harvesters instead of just one due to the size of Lake Beulah.

Since the grant money is not a guarantee, it was suggested by Chairman Skotarzak that the group proceed with the quotes and present all options to the public during the LBMD Annual Meeting in August 2009.

There were several comments from the audience stating the weeds seem particularly bad in the bay areas.

Action:      Commissioner Alger will obtain 2 bids on a new weed harvester.

Commissioner Alger reported on the current status of the Lake Beulah Chemical Treatments.  Commissioner Alger submitted a letter on behalf of Lakes and Ponds stating the cost for the chemical treatment is approximately $2,290.78.  There are five specific areas noted which total 5.5 acres.  Commissioner Alger has obtained a permit for treatment of noted areas.  Commissioner Alger submitted the permit costs of $156.50 to Treasurer Dow for payment.

Commissioner Dow made the motion to continue the process of chemical treating the lake, Commissioner Bitter seconded, and the motion passed unanimously.

There was board/audience discussion regarding the placement of Slow No Wake buoys.   It appears that the placement of these buoys is creating boat traffic and weed issues.  Commissioner Alger suggested to those residents with concerns call Sandy at the East Troy Town Hall.  It was also noted that LBMD will discuss this issue at the Annual Meeting in August.

Item #4: Septic Ordinance Status Report

Commissioner Bitter reported that the Septic Ordinance is proceeding according to plan.

Commissioner Bitter made comments regarding LBMD membership and potentially adding on homes that do not live directly on the lake, but have lake access.  LBMD will investigate how to obtain a list with names and home addresses for further review of this matter.

Action:      Rick Stacey offered to contact someone at the county level regarding gathering a list of names and addresses for future LBMD participation.

Item #5:  Grant Status Report

Bob Nauta reported that he is still waiting for a revised Aquatic Survey from Lake and Pond.

Bob Nauta presented the board with several graphs and charts illustrating the village's water usage.  It was discussed that this information is not reported to the DNR.  The next download of well usage is scheduled for September 2009.

The board asked Bob Nauta to obtain a proposal for an alternate lab.

Action:     Commissioner Dow will send a letter on behalf of LBMD to the DNR regarding the grant monies and payment of lab fees once our USGS representative clarifies WI State Lab invoices paid by the DNR since April 2008..

Item #6: Well #7 Status Report

Mr. Dean Laing was not present during this meeting, but provided an update via e-mail.

Email dated July 14, 2009, Attorney Dean P. Laing:

Relating to the two pending cases with the Village of East Troy, we just filed our final brief in the case on appeal and our notice of appeal is due on August 5, 2009 in the ordinance violation case.  Other than that, I really have no news to report.

Item #7:  Nominating Committee

Chairman Dave Skotarzak and Treasurer Dick Dow have committed to continuing their terms.  There was a letter submitted from East Troy citizen, Kristine Bangert, stating that she would like to be considered for the LBMD.

Action:      Commissioner Bitter will contact Kristine Bangert regarding the nomination procedure.

Commissioner Val Johnson stated that she will place ads in the local papers on August 10 and August 17, 2009 announcing the LBMD Annual Meeting and nominating process.

Item #8: Annual Meeting Discussion:

The LBMD annual meeting is scheduled for Monday, August 24, 2009 at 7:00 pm at the East Troy Town Hall.  The board discussed the possibility of having an additional meeting prior to the annual meeting.  It was decided that the group will meet on Tuesday, August 11, 2009, at 7:00 p.m. at the East Troy Town Hall.

Item #9 Public Comments:

Jerry Peterson from Kettle Moraine Land Trust gave a brief review of previous presentation including the Tarman Ramcheck property.  Commissioner Skotarzak suggested that Mr. Peterson share his presentation at the LBMD Annual Meeting in August.  Commission Bitter suggested that Mr. Peterson provide references and asked Mr. Peterson to consider the benefits of using tax payer money for the KMLT. 

Commissioner Skotarzak shared an article with the group regarding recent fines imposed by the DNR for transporting weeds from one lake to another.  The group discussed ways to educate boaters on how to best care for Lake Beulah.    It was suggested that LBMD post information on their website and possibly calling the Town of East Troy for suggestions on how to post information at the boat launch.

Item #10 Determine Next Meeting:

The next meeting date is scheduled for August 11, 2009 at 7:00 pm at the East Troy Town Hall.

Commissioner Bitter made the motion to schedule the next LBMD meeting for August 11, 2009 at 7:00 pm, Commissioner Johnson seconded, and the motion passed unanimously.

Item #11 Adjorn Open Session to convene in Closed Session

Adjourn Open Session to convene in Closed Session, pursuant to Wis. Stats 19.85 (1) (e) & (g) to confer with legal counsel. Legal council was absent.

Commissioner Alger moved to adjourn the regular meeting, Commissoner Johnson seconded, and the motion passed unanimously. With no further business, Chairman Skotarzak adjourned to the closed session at 9:00 pm in accordance as stated above.

Item #12 Re-convene to Open Session:

Re-convene to Open Session to consider and act upon any matters discussed in Closed Session. The board returned to open session at 9:02 pm.

Item #13: Adjourn

Commissioner Alger made the motion to adjourn the meeting, Commissioner Bitter seconded and the meeting adjourned at 9:05 pm.

Respectfully submitted,

Lisa Sweet

Administrative Services